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Edynamics Solutions Ltd. Directors Report
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You can view full text of the latest Director's Report for the company.
Market Cap. (Rs.) 8.23 Cr. P/BV 0.23 Book Value (Rs.) 13.87
52 Week High/Low (Rs.) 3/1 FV/ML 10/1 P/E(X) 0.00
Bookclosure 23/09/2024 EPS (Rs.) 0.00 Div Yield (%) 0.00
Year End :2016-03 

To

The Members,

Edynamics Solutions Limited

The Directors have pleasure in presenting the 16th Annual Report of your Company together with Audited Statement of Accounts and the Auditors' Report of your Company for the financial year ended, 31st March 2016.

FINANCIAL SUMMARY OR HIGHLIGHTS / PERFORMANCE OF THE COMPANY

The highlights of financial results of your Company are as follows:

Particulars

For the Financial year ended as on

31st March, 2016

For the Financial year ended as

on 31st March, 2015

Amount (in Rs. lacs)

Amount (in Rs. lacs)

Income

344.93

550.25

Less: Expenditure

339.71

543.75

Profit/(Loss) before taxation

5.22

6.49

Less: Income Tax

1.61

2.00

Net profit/ (Loss) after taxation

3.61

4.49

FINANCIAL PERFORMANCE

During the year under review, Your Company has recorded a total income of Rs. 344.93 Lacs against Rs. 550.25 Lacs in the previous year. Profit after taxation for the financial year ended on 31st March, 2016 decreased to Rs. 3.61 Lacs against Rs. 4.49 Lacs in the previous year.

RESERVE AND SURPLUS

Rs. 3.61 lakhs is being transferred to the reserve and surplus during the financial year 2015-2016. The Balance of Reserve and surplus as on 31st March, 2016 was Rs. 9,96,87,059.78/-.

DIVIDEND

To Plough back the profits into the business, the Board of Directors has not declared any dividend during the year.

CHANGE IN THE NATURE OF BUSINESS

During the year, the Company has not changed its nature of business.

DEPOSITS

The Company has not accepted deposit from the public falling within the ambit of Section 73 of the Companies Act, 2013 and The Companies (Acceptance of Deposits) Rules, 2014. No amount of principal or interest was outstanding as on the date of Balance Sheet.

MATERIAL CHANGES AND COMMITMENTS, IF ANY, AFFECTING THE FINANCIAL POSITION OF THE COMPANY WHICH HAVE OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR OF THECOMPANY TO WHICH THE FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT

There have been no material changes and commitments which can affect the financial position of the Company occurred between the end of the financial year of the Company and date of this report.

DETAILS IN RESPECT OF ADEQUACY OF INTERNAL FINANCIAL CONTROLS WITH REFERENCE TO THE FINANCIAL STATEMENTS

The Company has a formal system of internal control testing which examines both the design effectiveness and operational effectiveness to ensure reliability of financial and operational information and all statutory/regulatory compliances. The Company has a strong monitoring and reporting process resulting in financial discipline and accountability.

RISK MANAGEMENT POLICY

Therefore, in accordance with the provisions of the Companies Act, 2013, the Board members were informed about risk assessment and minimization procedures after which the Board formally adopted steps for framing, implementing and monitoring the risk management plan for the company.

The main objective of this policy is to ensure sustainable business growth with stability and to promote a proactive approach in reporting, evaluating and resolving risks associated with the business. In order to achieve the key objective, the policy establishes a structured and disciplined approach to Risk Management, in order to guide decisions on risk related issues.

In today's challenging and competitive environment, strategies for mitigating inherent risks in accomplishing the growth plans of the Company are imperative. The common risks inter aha are: Regulations, competition, Business risk, Technology obsolescence, Investments, retention of talent and expansion of facilities. Business risk, inter-alia, further includes financial risk, political risk, fidelity risk, legal risk. As a matter of policy, these risks are assessed and steps as appropriate are taken to mitigate the same.

PARTICULARS OF EMPLOYEES AND OTHER DISCLOSURE

The prescribed particulars of Employees required under Section 197(12) of the Companies Act, 2013 read with Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is annexed herewith as Annexure to this Report.

The information required pursuant to Section 197(12) read with Rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 in respect of Employees of the Company, will be provided on request. In terms of Section 136 of the Act, the reports and accounts are being sent to the members and others entitled thereto, excluding the information on employees particulars mentioned in rule 5(2) of the said rule which is available for inspection by the Members at the Registered Office of the Company during the business hours on working days of the Company up to the date of ensuing Annual General Meeting. If any Member is interest in inspecting the same, such Member may write to the Compliance officer in advance.

NAME OF THE COMPANIES WHICH HAVE BEEN BECOME OR CEASED TO BE ITS SUBSIDIARIES AND ASSOCIATE COMPANIES DURING THE YEAR

Since the Company has no subsidiaries as on 31st March, 2016, provision of section 129 of the Companies Act, 2013 is not applicable.

STATE OF COMPANY AFFAIRS

The Company is complying with all the applicable laws and provisions and there is no adverse action against the business operations of the Company.

STATUTORY AUDITORS

In Terms of the provisions of Section 139 of the Companies Act, 2013, M/s. Nitesh Pratap Singh and Associates, Chartered Accountants, having (Firm registration no. 026796N), proposed to be appointed as Statutory Auditors of the Company by the shareholders through Annual General Meeting Dated 23rd September, 2015 to hold office till conclusion of ensuing Annual General Meeting. The said appointment is subject to ratification by the members at every Annual General Meeting.

The Board has recommended the appointment of M/s. Nitesh Pratap Singh and Associates, Chartered Accountants, having (Firm registration no. 026796N), by the shareholders at the forthcoming Annual General meeting. The Company has received a letter from M/s. Nitesh Pratap Singh and Associates, Chartered Accountants, confirming their eligibility under Section 141 of the companies Act, 2013.

AUDITORS' REPORT

The Notes on Financial Statements referred to in the Auditors' Report are self-explanatory and therefore, in the opinion of the Directors, do not call for further comments.

INTERNAL AUDITOR

During the Year under Review, M/s Pramod Kumar Sinha & Associates, has been appointed as an Internal Auditor of the Company with Effect from 13.11.2015.

EXTRACT OF THE ANNUAL RETURN

Pursuant to the provisions of Sect ion 134 (3) (a) of the Companies Act, 2013, Extract of the Annual Return for the financial year ended 31st March, 2016 made under the provisions of Sect ion 92 (3) of the Act in Form MGT -9 is annexed herewith as Annexure - 1.

CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO

The particulars as required under the provisions of Section 314(3)(m) of the Companies Act, 2013 read with Rule 8(3) of The Companies (Accounts) Rules, 2014 in respect of Conservation of Energy and Technology Absorption have not been furnished considering the nature of activities undertaken by the Company during the year under review.

There was no foreign exchange earning & outgo during the financial year under review.

CORPORATE SOCIAL RESPONSIBILITY (CSR)

During the year under review, the Company is not required to comply with the provisions related to Corporate Social Responsibility on the basis of its financial statement.

DIRECTORS & COMMITTEES

a) Changes in Directors and Key Managerial Personnel

During the year under review, Ms. Mor Gunjan Suresh has been appointed as the Company Secretary and Compliance Officer with effect from July 1, 2015.

During the year under review, Mr. Vinod Kumar (DIN: 07305118) has been appointed as an Additional Independent Director) with effect from October 12, 2015 in Place of Mr. Shyam Saini.

b) Board Evaluation

Pursuant to the provisions of the Companies Act, 2013 and SECURITIES AND EXCHANGE BOARD OF INDIA (LISTING OBLIGATIONS AND DISCLOSURE REQUIREMENTS) REGULATIONS, 2015, the Board has carried out an Annual Performance evaluation of its own performance, the Directors individually as well as the evaluation of the working of its various Committees. A separate exercise was carried out to evaluate the performance of individual Directors including the Chairman of the Board, who were evaluated on parameters such as level of engagement and contribution, independence of judgment, safeguarding the interest of the Company and its minority shareholders etc. The performance evaluation of the Independent Directors was carried out by the entire Board excluding the Directors being evaluated. The performance evaluation of the Chairman and Non -Independent Directors was carried out by the Independent Directors at their separate meeting held on 14th November, 2015.

c) Declaration by an Independent Director(s) and re- appointment, if any

All Independent Directors have given declaration that they meet the criteria of independence as laid down under Section 149(6) of the Companies Act, and SECURITIES AND EXCHANGE BOARD OF INDIA (LISTING OBLIGATIONS AND DISCLOSURE REQUIREMENTS) REGULATIONS, 2015.

c) Formal Annual Evaluation

Pursuant to the provisions of companies Act, 2013 and SECURITIES AND EXCHANGE BOARD OF INDIA (LISTING OBLIGATIONS AND DISCLOSURE REQUIREMENTS) REGULATIONS, 2015, the Board has carried out annual performance evaluation of its own performance, the directors individually as well the evaluation of the working of its Audit, Nomination & Remuneration and Stakeholder committee.

MIGRATION FROM BSE SME TO MAIN BOARD

During the under review 2015-16, BSE Limited has granted approval the Migration of Equity Shares of Edynamics Solutions Limited from BSE SME Platform to BSE Main board Platform with effect from January 6, 2016 pursuant to SEBI circular dated 18th May, 2010, SEBI (Issue of Capital and Disclosure Requirements) Regulation, 2009, BSE circular dated 26th November, 2012 and Listing Agreement with SME BSE Limited and provisions of Companies Act, 1956 and 2013 (read with underlying rules and regulations notified by MCA), which shall include any statutory modifications, amendments thereto.

NUMBER OF MEETINGS OF THE BOARD OF DIRECTORS BOARD MEETINGS

During the year Eleven (11) Board Meetings were convened and held. The details of which are given below. The intervening gap between the Meetings was within the period prescribed under the Companies Act, 2013.

S. No.

Date of meeting

Total No. of Directors on the

Date of Meeting

No. of Directors attended

1.

06.04.2015

4

4

2.

25.05.2015

4

4

3.

06.06.2015

4.

01.07.2015

4

4

5.

29.07.2015

4

4

6.

25.08.2015

4

4

7.

12.10.2015

4

4

8.

13.11.2015

4

4

9.

10.12.2015

4

4

10.

13.02.2016

4

4

11.

23.03.2016

4

4

EXTRAORDINARY GENERAL MEETINGS DURING THE FINANCIAL YEAR 2015-16

During the year under review, One Extra ordinary General Meeting was held on July 06, 2015 to consider and approve the following business:

1. Increase in authorized share capital and alteration of Memorandum of Association

2. Issue of 80, 00,000 equity shares of Rs. 10/- on preferential basis to non promoters:

POSTAL BALLOT CONDUCTED DURING THE FINANCIAL YEAR 2015-16

During the year under Review, One Postal Ballot has been conducted to approve the Following Resolutions:

1. For migrating from BSE SME to Main Board:

2. To increase the borrowing powers of the company:

3. Creation of security on the properties of the company in favor of the lenders:

4. Giving of loans/ guarantees, providing of securities and making of investments in securities:

5. Adoption of new set of articles of association:

*A11 the Resolutions have passed by the Shareholders and Result of the Postal Ballot has been declared as per Regulation 35A of Listing Agreements on 6th July, 2015.

ALLOTMENT OF EQUITY SHARES

During the Financial Year 2015-16, The Board of Directors in its meeting held on 29th July, 2015 has allotted 1,718,500 Equity Shares of Rs. 10/- each at a premium of Rs. 2/- per share, after obtaining the shareholder's approval in the Extra Ordinary General Meeting held on 06.07.2015.

AUDIT COMMITTEE

The Board has well-qualified Audit Committee with majority of Independent Directors including Chairman. They possess sound knowledge on Accounts, Audit, Finance, Taxation, Internal Controls etc.

The Audit Committee also advises the Management on the areas where internal control system can be improved. The Terms of reference of the Audit Committee are in accordance with Regulation 18 of Securities And Exchange Board Of India (Listing Obligations And Disclosure Requirements) Regulations, 2015 and Section 177 of the Companies Act, 2013 as follows:

- Discussion with internal auditors any significant findings and follow up thereon;

- Reviewing the findings of any internal investigations by the internal auditors into matters where there is suspected fraud or irregularity or a failure of internal control systems of a material nature and reporting the matters to the Board;

- Discussion with Statutory auditors before the audit commences, about the nature and scope of audit as well as post-audit discussion to ascertain any area of concern;

- Carrying out any other function as is mentioned in the terms of reference of the Audit Committee.

COMPOSITION

During the year ended on 31st March, 2016, the composition of Audit Committee has been as under:

a)

*Mr. Shyam Saini

(Chairman)

b)

Mr. Bharat Gupta

(Member)

c)

Ms. Anita Gupta

(Member)

d)

*Mr. Vinod Kumar

(Chairman)

During the financial year 2015-16, Four (4) meeting of Audit Committee was held i.e. 25.05.2015, 25.08.2015, 13.11.2015 and 13.02.2016.

*The details of the Composition of the Audit Committee are given in the Corporate Governance Report.

NOMINATION & REMUNERATION COMMITTEE

The Company has duly constituted Nomination and Remuneration Committee to align with the requirements prescribed under the provisions of the Companies Act, 2013 and Regulation 19 of SEBI (Listing of Disclosure Requirements), 2015.

COMPOSITION

a) 1Mr. Shyam Saini

(Chairman)

b) Mr. Bharat Gupta

(Member)

c) Ms. Anita Gupta

(Member)

d) Mr. Vinod Kumar

(Chairman)

During the financial year 2015-16, Three meeting of Nomination & Remuneration Committee was held on

06.04.2015, 12.10.2015 and 13.02.2016.

- Bringing about objectivity in deeming the remuneration package while striking a balance between the interest of the Company and the shareholders."

STAKEHOLDER RELATIONSHIP COMMITTEE

Our Company has constituted a Stakeholder Relationship Committee to redress the complaints of the shareholders. The committee currently comprises of three Directors. Mr. Vinod Kumar is the Chairman of the committee.

a)

*Mr. Shyam Saini

(Chairman)

b) Mr. Bharat Gupta

(Member)

c)

Ms. Anita Gupta

(Member)

d) Mr. Vinod Kumar

(Chairman)

During the financial year 2015-16, Four (4) meeting of Stakeholder Relationship Committee was held i.e.

06.04.2015, 25.08.2015, 13.11.2015 & 13.02.2016.

*The details of the Composition of the Stakeholder Relationship Committee are given in the Corporate Governance Report.

ROLE OF STAKEHOLDER RELATIONSHIP COMMITTEE

The Stakeholder Relationship Committee of our Board looks into:

- The redressal of investors complaints viz. non-receipt of annual report, dividend payments etc.

- Matters related to share transfer, issue of duplicate share certificate, dematerializations.

- Also delegates powers to the executives of our Company to process transfers etc.

The status on various complaints received / replied is reported to the Board of Directors as an Agenda item. During the year under review, the Composition of the Stakeholder Relationship Committee has been as under:

DETAILS OF ESTABLISHMENT OF VIGIL MECHANISM FOR DIRECTORS AND EMPLOYEES

During the year, as per Section 177(9) read with Rule 7(1) of The Companies (Meeting of Board and its Powers) Rules, 2014, Company is required to establish a Vigil Mechanism for its Directors and employees. In order to ensure that the activities of the Company and its employees are conducted in a fair and transparent manner by adoption of highest standards of professionalism, honesty, integrity and ethical behavior the company has adopted a vigil mechanism policy. This policy is explained in corporate governance report and also posted on the website of company.

PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS UNDER SECTION 186

During the year, Company has not provided Loans, Guarantees and Investments covered under the provisions of Section 186 of the Companies Act, 2013.

PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES

The Company has no material significant transactions with its related parties which may have a potential conflict with the interest of the Company at large. The details of transactions with the Company and related parties are given for information under notes to Accounts.

DISCLOSURE UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013

In order to prevent sexual harassment of women at workplace; the provisions of Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 are effective in the Company. Under the said Act every company is required to set up an Internal Complaints Committee to look into complaints relating to sexual harassment at workplace of any women employee. The Company has in place an Anti Sexual Harassment Policy in line with the requirements of the Sexual Harassment of Woman at Workplace (Prevention, Prohibition and Redressal) Act, 2013. All women employees (permanent, contractual, temporary and trainee) are covered under this Policy.

The following is a summary of Sexual Harassment complaints received and disposed off during the yean

a. No. of Complaints received: 0

b. No. of Complaints disposed off: 0

MANAGERIAL REMUNERATION POLICY

Provisions relating to Managerial Remuneration as per Section 197 read with Rule 5 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 The Board have on the recommendation of the Nomination & Remuneration Committee framed a Policy for Selection and appointment of Directors, Senior management and their Remuneration.

SECRETARIAL AUDIT REPORT AND EXPLANATION TO THE QUALIFICATIONS REPORTED IN THE REPORT

Provisions relating to Secretarial Audit as per Section 204 read with Rule 9 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Company has appointed Mr. Preeti Sharma, Company Secretary in Practice, to undertake the Secretarial audit of the Company. The Secretarial Auditor Report provided By the Secretarial Auditor in Form No. MR-3 has been enclosed as Annexure-II. Explanation to the observations as notice in the Audit Report:

With reference to the qualifications, we wish to explain that the Company is searching the best person for the post of Chief Financial Officer.

CORPORATE GOVERNANCE

A report on Corporate Governance along with a certificate regarding the compliances with conditions of Corporate Governance as per Chapter IV of SECURITIES AND EXCHANGE BOARD OF INDIA (LISTING OBLIGATIONS AND DISCLOSURE REQUIREMENTS) REGULATIONS, 2015 is annexed to this report.

MANAGEMENT DISCUSSION AND ANALYSIS REPORT

Management Discussion and Analysis Report regarding the compliances with conditions of Corporate Governance as per Chapter IV of SECURITIES AND EXCHANGE BOARD OF INDIA (LISTING OBLIGATIONS AND DISCLOSURE REQUIREMENTS) REGULATIONS, 2015 is annexed to this report.

DETAILS OF SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNALS IMPACTING THE GOING CONCERN STATUS AND COMPANY'S OPERATIONS INFUTURE

No Significant and Material orders has been passed by Securities Exchange Board of India, Stock Exchanges, Tribunal or Courts in the year under Report.

DIRECTORS' RESPONSIBILITY STATEMENT

The Directors' Responsibility Statement referred to in clause (c) of sub-section (3) of Section 134 of the Companies Act, 2013, shall state that -

(a) In the preparation of the annual accounts, the applicable accounting standards had been followed along with proper explanation relating to material departures;

(b) the directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at the end of the financial year and of the profit and loss of the company for that period;

(c) The directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities;

(d) The directors had prepared the annual accounts on a going concern basis; and

(e) The directors had laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively.

(f) The directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.

ACKNOWLEDGEMENT

The board wishes to express and place on records its gratitude for the faith reposed in and cooperation extended to the company by the shareholders of the company. Your directors wish to place on record their deep sense of appreciation for the devoted and sincere services of the executives, staff and workers of the company for its success.

Date: 23.08.2016

Place: New Delhi By Order of the Board

For Edynamics Solutions Limited

Sd/- Sd/-

Vikas Saini Anita Gupta

DIN: 06503769 DIN: 06501012

Director Director


 
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